If you need a rental boiler, whether it’s for emergency replacement or a planned outage or a long-term solution, you want a boiler you can trust: one that will do what it’s supposed to, for as long as you need. The truth is, getting a reliable boiler starts with finding a reliable boiler rental service you can trust. When you examine the facts and take into account everything that you need in a boiler rental partner, you’ll find that WARE sets the standard for what you’re after. But don’t take our word for it. Do your own research.
Here’s how to evaluate boiler rental providers safely and intelligently.
How to Find Reliable Boiler Rental Services in the U.S.
Reliable boiler rental services are defined by more than equipment availability. The most dependable providers combine well-maintained rental inventory, proven deployment experience, and technical service support to ensure steam is delivered safely and continuously during planned outages or emergency situations. Unlike permanent boiler installations, rental systems must be configured, delivered, installed, and commissioned quickly, often under time-critical conditions. For this reason, facilities typically evaluate boiler rental providers based on their experience, fleet depth, service capabilities, and ability to support startup and ongoing operation, not just proximity or price.
Consider the source
When selecting a rental boiler, it’s important to consider the company you’re getting it from.
Manufacturers
Manufacturers often maintain boiler rental fleets as an extension of their product offerings. This approach can provide access to specific boiler designs and factory-supported equipment. However, rental options are typically limited to that manufacturer’s product line, which may not always align with a facility’s existing infrastructure, fuel configuration, or temporary capacity requirements. For this reason, manufacturers are often best suited for applications where standardized equipment from a single product family meets the operational need.
Service Only Contractors
Service-focused contractors play a critical role in maintaining and repairing existing boiler systems. However, not all service providers maintain dedicated rental fleets, which can limit their ability to support situations where temporary boiler capacity is required immediately.
Rental-focused providers
Rental-focused providers specialize in temporary boiler solutions and logistics. The level of technical support and system integration they offer can vary, making it important for facilities to understand what services are included beyond equipment delivery.
What Makes a Boiler Rental Provider Reliable?
When evaluating boiler rental services, reliability is determined by a few critical factors. The most dependable rental providers consistently demonstrate the following:
Boiler Rental Reliability Checklist
- Proven Experience - Providers with long-standing experience in boiler rentals are better equipped to size, configure, and deploy equipment correctly, especially in urgent or complex situations.
- Dedicated Rental Inventory - A reliable rental partner maintains a diverse fleet of boilers in multiple sizes and configurations, ensuring the right capacity is available without delay.
- Maintenance & Service Capability - Rental boilers must be properly serviced and tested before deployment. Providers with in-house service teams are better positioned to maintain fleet reliability and respond quickly if issues arise.
- Startup & Commissioning Expertise - Proper combustion tuning and system commissioning are essential to safe, efficient operation. Rental providers should be able to support startup, not just delivery.
- Parts & Accessories Availability - Rental systems often require site-specific components. Providers with access to parts and auxiliary equipment reduce the risk of extended downtime.
It’s important to note that for a boiler to be well-maintained, it has to be offered by a company that has experience, inventory, and service.
Experience matters because the more a company has worked with and around boilers, the better they’ll be at understanding them, diagnosing them, repairing them, and keeping them running at their best. With more than 70 years in the business, WARE has a considerable amount of experience they put behind every boiler they rent.
Inventory matters because one boiler size does not fit all. End work processes differ. Steam capacity needs differ. So you need a boiler rental company that has an extensive fleet of rental boilers available in all sizes. WARE has spent millions of dollars upgrading and rounding out its fleet of rental boilers, so we always have the right size for every need available right away.
Service matters because the better a boiler rental company is at servicing boilers, the better it will be able to maintain its fleet. If a rental company does not properly maintain their boilers, the equipment may ship with serious problems or even safety hazards that you do NOT want on your job site. WARE has its own on-site training facility that is used to train WARE technicians as well as technicians and operators from other companies. Our unique Boiler Lab provides crucial hands-on experience that trainees can’t get anywhere else.
Emergency Rentals
When it comes to selecting a partner for emergency rentals, there are several things to factor in.
Emergency boilers, in particular, need to be reliable because they’re often rented to fix urgent situations. That means there’s no second chance to get it right. Emergency rental boilers have to run so they can keep factory workflow going, keep residential properties supplied with heat, help medical facilities continue to provide crucial care, and more.
Experience is also crucial when selecting a boiler rental partner. After all, the more times a company has dealt with the emergency rental process, the more likely they are to get it right. Not only does WARE have more than 70 years in the boiler business, we’ve rented thousands of boilers for all sorts of situations. That has allowed us over the years to develop a streamlined, efficient process that helps operators select the right boiler for their needs, and get it on the road to them within hours, not days. Moreover, WARE has a 24-hour emergency rental hotline that’s always manned by a real human being. No matter when you call, someone will pick up the phone and be ready to help at a moment’s notice.
A dedicated emergency rental inventory is also an important factor to consider. Rather than just repurposing any boiler off the lot as an emergency rental, WARE maintains a dedicated fleet of rental boilers, along with an extensive inventory of accessories and auxiliary equipment that let you customize your rental boiler for your exact needs. So you get the boiler you require, ready to go, to preserve your uptime as much as possible.
Common Watchouts When Renting a Boiler
There are a few mistakes that companies often make when selecting a rental boiler partner. To help you avoid these pitfalls, here’s a checklist of things to remember:
Don't Choose on Proximity Alone
The closest boiler rental partner may not have the most experience, or the largest available inventory of rental boilers and additional equipment. So what you save in convenience may cost you in performance, reliability, and uptime. WARE’s extensive experience in boiler rental has given us extensive insight into boiler logistics, which means we can get you the ideal boiler for your needs, along with the extra equipment you need, quickly and easily. All it takes is one phone call to our emergency hotline at 1-888-904-WARE.
Don't Assume a Service Contractor has Rental Experience
Just because a company may be good at servicing and repairing boilers, that doesn’t make them a rental expert. They may not even have a rental fleet of their own. And without decades of rental experience, they may not know what to ask for, what to look for, or how to facilitate the delivery and startup of a rental boiler. WARE’s experience in every aspect of the boiler world lets us find you the right rental boiler, and assist with everything from boiler startup and commissioning to maintaining and operating your rental boiler.
Don't Overlook the Importance of a correct startup
When your rental boiler arrives, getting it online is not as simple as it may seem. Connecting the utility, water, and steam lines is a relatively easy process. But to get the most out of your rental boiler, it needs to be commissioned properly. That includes tuning the combustion process to your exact work processes and steam demands. With proper startup and tuning, your boiler will not only operate properly, it will do so with greater efficiency, which means you’ll have to spend less fuel to get the steam your operation needs. WARE’s extensive experience in boiler operation means we can not only deliver the exact rental boiler you need, but we can also get it properly started, tuned, and optimized for your specific requirements and work processes.
Plan for Parts
Steam and utility connections are not universal. Consequently, every boiler needs a specific set of parts and consumables to connect it properly to your facility. That includes things like gaskets, gas train regulators, fittings, valves, and more. For example, using a gasket that’s not rated for a specific temperature or pressure will result in leaks and possibly boiler failure, putting your right back where you started as far as downtime. And if your rental boiler supplier does not carry sufficient parts to ship a quick replacement, you could be stuck with extended downtime while you search for a suitable replacement part. WARE’s extensive technical expertise and experience with boiler rental means we’ll be able to provide every part you’ll need to make the proper connections, and keep your boiler running properly with the right components to make your rental boiler deliver the efficiency you need and the uptime you demand. Many facilities address these risks in advance through boiler rental contingency planning, rather than waiting for an outage to occur.
Fuel Compatibility
This is a huge consideration. Different boilers run on different fuels, from propane and natural gas to fuel oil. If you source a rental boiler that uses a different type of fuel than your utility lines supply, you won’t be able to produce any steam and you may end up damaging the rental boiler. Matching fuel input to boiler demand is crucial. That’s why WARE’s rental process includes an internal checklist to make sure the boiler you rent will work with the fuel you’re currently using.
The Importance of a single-Source Partner
When evaluating boiler rental reliability, many facilities find that working with a single-source provider reduces risk, complexity, and downtime. Rental situations often require more than just equipment. They involve logistics, startup, tuning, ongoing service, and access to parts and trained personnel. Providers that support multiple aspects of boiler operation are often better positioned to deliver consistent results under time-sensitive conditions.
Experience Pays
If your boiler rental partner is an experienced service provider as well as a boiler rental company, you’ll get a rental boiler that’s been well-maintained and properly serviced. Especially if that rental partner also offers boiler technician training. WARE offers all of these services.
Fewer Handoffs
If you only have to go through one vendor, you won’t lose valuable time coordinating the equipment, the supplies you need, and the expertise it’ll take to get your boiler connected and running. You’ll have fewer phone calls and emails, and the convenience of talking to just one company to get everything you need.
Accountability Matters
If there’s ever an issue with your rental boiler or with getting it connected and running, having a single-source partner means the problem will get fixed right away. There’s no passing of blame or passing the buck. With just one partner in the mix, you’ll get what you need to keep running, right away.
If you’re in the market for a rental boiler, consider that WARE is your single-source provider for everything it takes. We have the inventory. We have the variety. We have the knowledge and expertise. We’re fast, we’re efficient, and we can get a rental boiler on its way to you within hours of your call and send it to pretty much anywhere in the world. Whatever you need, just let us know. We’re here to help.