Part-Time Receptionist/Administrative Assistant(s)

WARE is seeking two warm, friendly, highly-organized and detail-oriented part-time Receptionist/Administrative Assistants to serve our customers, visitors, and employees, keeping our organization’s values and culture front-and-center in all interactions. The ideal candidates will demonstrate professionalism, discretion, and a strong work ethic. This position requires reliability, excellent communication skills, and a commitment to high standards of accuracy and integrity.

The two part-time Receptionist/Administrative Assistants are key resources for everyone in the organization, possessing the ability to pivot and quickly respond to needs and questions with a positive, servant-heart attitude and “I’m here to help!” mentality. This dynamic position requires excellent problem-solving abilities and the ability to work well under pressure with a calm and reassuring demeanor.

Work Hours:

One part-time Receptionist/Administrative Assistant will work 7:30am-12:30pm, Monday-Friday.

The other part-time Receptionist/Administrative Assistant will work 12-5pm, Monday-Friday.

Responsibilities

• Answer all incoming customer phone calls with a sense of urgency via multi-line phone system, warmly and promptly responding with information, assistance, and/or directing calls to the appropriate person or department
• Greet visitors with a spirit of hospitality and joy
• Ensure the office is “guest-ready” at all times – neat and welcoming in appearance
• Manage incoming and outgoing mail, packages, and deliveries
• Provide office operations support, ordering and maintaining office supplies, among other tasks
• Ensure meeting rooms are prepared and tidy
• Assist with travel arrangements and expense reports
• Execute employee life-event recognition programs
• Create company newsletter
• Assist with organizing company events, meetings, and employee engagement activities
• Provide administrative support to various departments for special projects or seasonal initiatives
• Assist with updating company directories and shared databases
• Perform other duties as requested

Preferred Qualifications:

• High School Diploma or GED equivalent with 5+ years professional experience in an office setting
• Possess a team-oriented approach, and joy-filled, service-oriented spirit
• Demonstrate high levels of integrity, discretion, and the ability to use higher judgment when needed, maintaining appropriate confidentiality as required
• Excellent interpersonal skills with ability to build relationships internally and externally
• Strong organizational skills with proven ability to multi-task and own the details
• Tech-savvy, adaptable to new software and programs
• Resourceful and decisive team-player, with healthy confidence in personal abilities
• Proficient in Microsoft Office and working online

Details:

Part time, hourly, in-office, Monday-Friday, $24-$26/hr.

• One position is Mon.-Fri. 7:30am-12:30pm
• The other position is Mon.-Fri. 12:00-5:00pm

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